Candidate registration
Profile details collected once, in the order that makes sense to a candidate.
Forms
Turn your paperwork into a clear online process.
Bring registration, onboarding and document requests online with forms shaped around your agency. Start with your approved paperwork, then define the questions, review steps and information handling.
Example candidate · tasks
- Candidate profileAccepted
- Starter declarationSubmitted
- Payroll detailsRequested
Better forms
A form that asks the right questions.
A useful digital form asks the right questions, shows relevant follow-up fields and gives people a clear next step. The review and document output matter too.
Sending, chasing, checking and re-keying
Your own estimate
Paperwork admin today: about 33 hours a month
About 2.2 working days, at 7.5 hours a day.
An estimate from your own figures, not a promise. We’ll look at your real process with you.Estimated time back: about 17 hours a month, from about 33 hours of paperwork admin.
Examples
Examples of paperwork we can assess.
These are examples for scoping. We work from your client-approved wording, and never show real bank, NI, health or tax details in a demonstration.
Agency worker agreements
Your approved agreement wording, presented clearly for review and signing where required.
Starter and P45 declarations
Follow-up questions that appear only when an answer needs them.
Payroll details
Requested at the right stage and handled under the access rules you agree.
Employer enquiries
A structured way for employers to send you vacancy and contact details.
Approved HR onboarding documents
The onboarding documents your agency already uses, brought online.
Journey
Shape the journey around the task.
Every form follows a clear path from request to an approved output. Corrections are an optional step, not an endless loop.
- RequestThe tasks for this stage
- Complete relevant questions
- Submit
- ReviewBy your team
- Correct if neededOptional
- Accept
- Approved outputTo its agreed destination
Requests
Request what is needed, when it is needed.
Give a candidate the selected tasks for their stage. Keep profile details, payroll information and agreements organised around their purpose.
Request selected documents
Send the tasks a candidate needs for this stage, not the whole pack.
Reuse suitable details
Pre-fill what a candidate has already given you, where that’s agreed.
Documents
Documents, signatures and outputs.
Where required, we can scope document review, signatures and protected outputs alongside the form. The wording, signing requirements and access rules are agreed for the particular workflow.
A signature is not an approval: your team still reviews and accepts each task.
Example candidateOnboarding · 4 tasks
1 of 4 accepted
Starter declarationSubmitted
SignatureSigned by the candidate. Not yet accepted.
Control access and destinations
Agree who sees what, and where each answer goes.
Destinations
Control what moves into other systems.
A completed form does not mean every answer should be copied into your recruitment system. Agree the useful information, its destination and who can access the remaining records.
Start small
Start with one workflow.
Tell us which form causes the most chasing or re-entry. We’ll map the questions, decisions and next steps with you.
Already have forms outside recruitment?
We can assess bespoke forms and document workflows for other business processes too.
Discuss a bespoke workflowYes, we can scope the digitalisation of your approved forms and documents, including relevant questions, conditional steps, review and outputs. We start with the workflow as well as the document.
A forms project can be scoped independently. If information needs to enter Giig or another system, that connection is assessed and agreed separately.
We can assess signing requirements as part of a document workflow. The approved wording, evidence requirements and appropriate signing approach are agreed for the project.
Save-and-return can be considered for longer invited forms. Its availability, access and expiry are defined for the particular form; it is not assumed for every public enquiry or short declaration.
No. We agree the information and operations the connection will handle. Sensitive paperwork and unsupported fields need their own storage, access and handling decisions.
Which form causes the most chasing?
Tell us about the paperwork your team spends the most time on.