Collect for a clear purpose
Agree why each question is needed and avoid asking for unrelated information.
Security & data
Plan the data handling alongside the workflow.
Recruitment paperwork can contain sensitive personal information. Access, storage, document delivery and system connections need to be considered from the start of each project.
This page describes our delivery approach, not a certification.
Principles
Six principles we design around.
Each one becomes a decision we make with you during scoping.
Separate access by responsibility
Consider who needs candidate information, payroll details and signed documents, and define their access accordingly.
Plan protected document delivery
Use agreed access controls for document handling rather than treating sensitive paperwork as ordinary email attachments.
Choose the destinations
Define which fields are sent to Giig or another approved system. Keep unsupported and unnecessary transfers out of the workflow.
Keep a clear review history
Define how submissions, corrections, document versions and staff decisions are recorded.
Agree the operational responsibilities
Confirm hosting, updates, retention, deletion, backups and support as part of the project.
Before launch
Questions we settle before launch.
We work through each of these with you before anything goes live.
- Who owns the data?
- Who can see each record?
- Where are files held?
- Which systems receive information?
- How long is it retained?
- What happens when an invitation expires or delivery fails?
Connections
Connect the information you need. Keep control of the rest.
Try the switches: payroll details always keep their own handling rules in this example.
- Vacancy detailsSupported vacancy informationTo Giig
- ApplicationsLinked to the right vacancyTo Giig
- Candidate contact detailsAgreed fields onlyTo Giig
- CV filesDepends on account permissionsKept separately
- Starter declarationsKept with your formsKept separately
- Payroll detailsSensitive: its own handling rulesKept separately
GiigAgreed operations only3
Kept separatelyUnder the access rules you agree3
3 items go to Giig. 3 stay separate.
Payroll details always stay separate in this example.
Looking for how this website handles your own details? Read our privacy notice.
Discuss your data-handling requirements.
Tell us what your paperwork contains and which systems need to receive it.